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Family Reunion Invitation Template

Get everyone on the calendar before they make other plans.

The invitation sets the tone for your entire reunion. Send it too late and half the family has travel conflicts. Send it too early without details and nobody RSVPs. These templates give you a formal letter, an email version, and a casual text/group-chat version - each with the right tone and the right timing.

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Or copy the template below

Formal Letter / Printed Invitation

Dear [Family Name] Family, You are cordially invited to the [Year] [Family Name] Family Reunion! Date: [Day, Month Date, Year] Location: [Venue Name], [City, State] Time: [Start Time] - [End Time] Join us for a weekend of food, games, family memories, and the people who matter most. [Optional: This year marks [milestone - 25th reunion / Grandma's 80th birthday / etc.].] The weekend will include: • [Friday dinner / Saturday activities / Sunday brunch] • Group photo - don't miss it • Family Olympics and games • [Any special event] RSVP by [Date] to [Name] at [email or phone]. Cost: [$X per person / $X per family / Free] We can't wait to see you. With love, [Organizer Name(s)]

Email Version

Subject: The [Year] [Family Name] Reunion is ON - Save the Date! Hi everyone, It's happening! The [Year] [Family Name] Family Reunion is officially on the calendar. 📅 Date: [Weekend, Month Dates, Year] 📍 Location: [Venue], [City, State] 💵 Cost: [$X per person / household] 📬 RSVP deadline: [Date] The weekend will include [Friday dinner, Saturday full day of activities, Sunday farewell brunch]. More details to come, but get this on your calendar now before summer fills up. Reply to this email or click here to RSVP: [Link] Questions? Reach [Name] at [phone]. See you there - [Your Name]

Casual Text / Group Chat Version

Hey everyone! 🎉 The [Year] [Family Name] Reunion is locked in! 📅 [Month Dates, Year] 📍 [Venue], [City] 💵 $[X]/person RSVP to me by [Date] - text, call, or reply here. We need headcounts for catering! More details soon. Start making your travel plans!

What to Include in Every Invitation

  • ✓Date(s) - including day of week, not just date
  • ✓Venue name and full address
  • ✓Start and end times
  • ✓Cost per person or household (even if free, say so)
  • ✓RSVP deadline and how to RSVP
  • ✓Contact name and phone/email for questions
  • ✓What to bring (if anything)
  • ✓Brief preview of what's planned

Invitation Layout Guide

Envelope

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Card Layout

HEADER Family Name + Year DATE & TIME Saturday, July 19 · 10 AM - 8 PM VENUE Name, Street, City, State RSVP DETAILS Deadline · Cost · Contact Closing note / organizer name

Invitation Send Timeline

12 weeks out

Save-the-Date

Date + general location only

8 weeks out

Full Invitation

All details: venue, cost, RSVP link

4 weeks out

RSVP Reminder

Follow up with non-responders

1 week out

Final Details

Itinerary, packing list, parking info

Skip the Copy-Paste - Reunly Does This Automatically

This template gives you the framework. Reunly fills it in from your actual data - RSVPs, headcounts, dietary notes, and budget - in real time. No spreadsheet juggling, no version confusion.

✓ Live headcount tracking✓ Shared with co-planners✓ Updates as RSVPs change✓ Free to start
Start Planning Free →

Reunly Features That Help With This

Guest List & RSVPCollaborationRosi AI Assistant

Frequently Asked Questions

How early should I send the reunion invitation?

Send a save-the-date 6-9 months out, then the full invitation with details 2-3 months before the event. Families with young children and long-distance relatives need maximum lead time to book travel.

What's the best way to send family reunion invitations?

Use all channels: email for the full invitation, a group text for the quick announcement, and paper invitations for older relatives who prefer them. Don't rely on any single channel - families ignore email, or miss texts.

Should I include the cost in the invitation?

Yes, always. Families budget for summer activities and need to know the cost to plan. Surprising people with a cost at RSVP time leads to drop-offs. Being upfront builds trust.

What if I don't have all the details yet?

Send a save-the-date with just the date, general location, and 'full details coming.' This reserves the calendar spot without over-committing. Follow up with the full invitation once logistics are confirmed.

How formal should a family reunion invitation be?

Match your family's culture. Extended family with formal traditions may appreciate a printed card. Younger families respond better to a clean email with a link to RSVP online. A casual group text works for close-knit smaller families.

Related Templates

📬

Family Reunion Save the Date Template

📝

Family Reunion RSVP Form Template

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Family Reunion Planning Checklist

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