Free Template
Family Reunion RSVP Form Template
Get the headcount you actually need.
A good RSVP form collects everything in one pass - not just yes/no, but how many guests, which meals they'll attend, dietary needs, and t-shirt sizes. This template gives you every field worth asking, organized so guests can complete it in under two minutes.
Or copy the template below
RSVP Form Fields (in order)
- 1Your full name (first and last)
- 2Family branch (e.g., 'Robert's side / Margaret's side')
- 3Email address
- 4Phone number
- 5Will you attend? (Yes / No / Maybe - with deadline to confirm)
- 6Number of adults attending
- 7Number of children attending (with ages)
- 8Which meals will you attend? (checkboxes per meal)
- 9Dietary restrictions: None / Vegetarian / Vegan / Gluten-free / Nut allergy / Other (text field)
- 10T-shirt size (if ordering) - sizes for each person in your party
- 11Will you be staying overnight? (if applicable)
- 12Anything you'd like to contribute? (potluck dish, activity to run, family photos)
- 13Anything we should know? (open field - mobility needs, allergies, etc.)
RSVP Form Best Practices
- ✓Set a firm deadline - 'RSVP by [Date]' - and stick to it
- ✓Send reminders at 3 weeks, 1 week, and 3 days before the deadline
- ✓Allow updates after initial submission - life changes
- ✓Keep it under 12 fields - longer forms get abandoned
- ✓Test the form on a phone before sending - most people fill on mobile
- ✓Have a non-digital fallback (phone number to call) for older relatives
Skip the Copy-Paste - Reunly Does This Automatically
This template gives you the framework. Reunly fills it in from your actual data - RSVPs, headcounts, dietary notes, and budget - in real time. No spreadsheet juggling, no version confusion.
Reunly Features That Help With This
Frequently Asked Questions
What's the best tool to create a family reunion RSVP form?
Google Forms is free, easy to share via link, and exports to a spreadsheet - solid for most families. Reunly's built-in RSVP system automatically populates guest lists, headcounts, and meal counts without any manual copying.
How do I handle guests who don't respond?
Send three reminders before the deadline. After the deadline, follow up personally with non-responders by phone - email is easy to ignore. Set a 'final headcount date' for catering 2 weeks after your RSVP deadline to give yourself buffer.
Should I collect payment through the RSVP form?
Keep payment separate from RSVP to avoid form abandonment. Collect RSVPs first, then send payment instructions to confirmed attendees. Tools like Venmo, Zelle, or a PayPal pool work for collection.
What if family members want to update their RSVP?
Allow it - life happens. Use a Google Form (allow editing after submit) or a tool like Reunly that handles RSVP changes automatically. The closer you get to the event, set a 'no changes after X date' policy with the caterer.
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