Free Template
Family Reunion Schedule Template
A schedule everyone can follow.
A family reunion schedule is the single most-asked-for document by guests. They want to know: what time does it start, when do we eat, when's the group photo? This template gives you a one-day run-of-show you can customize in minutes. Share it digitally or print copies for guests who prefer paper.
Or copy the template below
| Time | Activity | Location | Who's Responsible |
|---|---|---|---|
| 10:00 AM | Doors open / arrival | Main entrance | Welcome team |
| 10:00-11:00 AM | Registration, name tags, mingle | Front patio | Registration lead |
| 11:00 AM | Welcome remarks | Main pavilion | MC / Organizer |
| 11:15 AM | Icebreaker games | Main pavilion | Activities lead |
| 12:00 PM | Lunch | Dining area | Catering team |
| 1:00 PM | Group photo | Front steps | Photographer |
| 1:30 PM | Free time / activities | Throughout | |
| 2:30 PM | Family Olympics | Main field | Activities lead |
| 4:00 PM | Kids' activity / crafts | Kids area | Kids lead |
| 5:00 PM | Family slideshow / announcements | Main pavilion | MC |
| 5:30 PM | Dinner | Dining area | Catering team |
| 7:00 PM | Games, music, socializing | Main pavilion | |
| 8:30 PM | Closing remarks / raffle | Main pavilion | MC / Organizer |
| 9:00 PM | Event ends |
Before Publishing the Schedule
- ✓Confirm every time with the venue (especially meal times with catering)
- ✓Build in 15-minute buffers - activities almost always run long
- ✓Double-check the group photo time works for your photographer
- ✓Have a rain backup plan for every outdoor activity
- ✓Send final version to all co-planners before sharing with guests
One-Day Reunion Timeline
Arrival + registration table
MC opens the reunion
Mix up the crowd
Catered or potluck
Everyone together - don't miss it!
Activities at your own pace
Friendly competition
Milestones, news, tributes
Main evening meal
Trivia, music, or socializing
See you next year!
Build in 15-minute buffers between activities. Everything runs a little long.
Skip the Copy-Paste - Reunly Does This Automatically
This template gives you the framework. Reunly fills it in from your actual data - RSVPs, headcounts, dietary notes, and budget - in real time. No spreadsheet juggling, no version confusion.
Reunly Features That Help With This
Frequently Asked Questions
How do I share the reunion schedule with guests?
Email a PDF version and share via group text. Print 10-20 copies for guests who prefer paper (especially older relatives). If you use Reunly, the schedule is always live - guests check the app instead of a stale printout.
How detailed should the schedule be?
List every 30-60 minute block. Don't over-specify every sub-activity, but make sure meals, group photo, and key events have exact times. Guests primarily want to know when to show up and when to eat.
What's the most important time to nail on the schedule?
The group photo. It's the hardest to reschedule and the most frequently missed. Set it at a fixed, well-communicated time - typically right after lunch when everyone is together and energized but before the afternoon lull.
Should I account for guests arriving late?
Yes. Don't schedule anything important in the first 30 minutes. Use that time for registration, mingling, and setup. Start the first official activity 45-60 minutes after the listed arrival time.
Ready to Plan Your Family Reunion?
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