Free Template
Family Reunion Packing List Template
Everything packed. Nothing forgotten.
You've got the venue booked, the food ordered, and the schedule set - and then you show up and realize nobody brought a can opener. This packing list covers what to bring as the organizer, what to ask guests to bring, and what most venues provide so you're not doubling up. Share the 'what guests should bring' section with your invitation.
Or copy the template below
Organizer brings (supplies)
- ›Name tags and markers
- ›Sign-in / check-in sheet
- ›Printed programs or itineraries (backup for non-smartphone users)
- ›Extension cords and power strips
- ›Bluetooth speaker (if venue has no audio)
- ›First aid kit
- ›Sunscreen (bulk)
- ›Bug spray (bulk)
- ›Trash bags (extra - venues never have enough)
- ›Tape and scissors
- ›Sharpies and pens
- ›Photo props for group photo
- ›Prize bag for games / activities
- ›Cash for tips (caterer, staff)
- ›Portable phone charger / power bank
Tell guests to bring
- ›Lawn chairs (if outdoor seating is limited)
- ›Sunscreen and hats
- ›Comfortable walking shoes
- ›Their favorite dish (if potluck)
- ›A framed or digital photo of their family for the memory board
- ›Baby/toddler items (high chair, snacks, pack-and-play if staying overnight)
- ›Any personal medications
- ›Cash for optional activities or purchases
- ›A change of clothes if there's a pool or lake
Check with venue
- ›Tables and chairs (how many included?)
- ›Plates, cups, and flatware (or bring disposables?)
- ›Cooking equipment and grill
- ›Coolers or refrigerator access
- ›Ice maker or need to bring ice?
- ›Projector or TV screen
- ›Wi-Fi password
- ›Parking capacity
- ›On-site kitchen access
Activities and games
- ›Cornhole / bean bag toss
- ›Horseshoes
- ›Volleyball / badminton net
- ›Frisbees
- ›Playing cards and board games
- ›Bubbles and sidewalk chalk (for kids)
- ›Family trivia question cards
- ›Scavenger hunt sheets
- ›Craft supplies for kids' activity
Skip the Copy-Paste - Reunly Does This Automatically
This template gives you the framework. Reunly fills it in from your actual data - RSVPs, headcounts, dietary notes, and budget - in real time. No spreadsheet juggling, no version confusion.
Reunly Features That Help With This
Frequently Asked Questions
What do I send to guests as a packing list?
Send the 'what to bring' section only - not the full organizer list. Include it in the final details email 1-2 weeks before the reunion. Keep it short: 5-8 items, not an exhaustive list.
Who is responsible for bringing what?
The organizer typically handles all shared supplies (name tags, first aid, signage). Guests bring personal items. For potluck meals, use a signup sheet so dishes are spread across families - avoid ending up with seven pasta salads.
What's the one thing organizers most often forget?
Extension cords and trash bags. Every outdoor venue underestimates trash. Every indoor venue has outlets in inconvenient places. Bring both - you'll use them.
What should I buy vs. rent vs. borrow for a reunion?
Buy consumables (name tags, trash bags, paper goods). Borrow or rent large items you won't use again (folding tables, extra chairs, a projector). Venues often include basics - always ask before renting.
How do I handle the setup day-of?
Arrive at least 90 minutes before guests. Assign 2-3 helpers to specific setup tasks (registration table, decorations, food setup). Don't try to do everything yourself on event day.
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